Privacy Policy

    Last updated: August 19, 2026

    Three Forks Treasure Hunters Club ("TFTHC," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, attend our meetings or events, register for the National Hunt, or subscribe to our newsletter. Please read this policy carefully.

    1. Information We Collect

    We may collect information about you in a variety of ways, including:

    • Personal Information: First and last name, email address, mailing address, and phone number you provide when registering for events, subscribing to our newsletter, or contacting us.
    • Payment Information: When you register for the National Hunt or purchase items from our hunt store, payment is processed by our third-party payment processor. We do not store full credit card numbers on our servers.
    • Derivative Information: Event preferences, hunt registration details, and survey responses.
    • Information Collected Automatically: IP address, browser type, device information, pages visited, and usage data collected via cookies and similar technologies.

    2. SMS Text Messaging Communications

    By providing your phone number and opting in, you consent to receive SMS text messages from Three Forks Treasure Hunters Club related to event reminders, National Hunt updates, meeting notifications, and other club communications.

    • Message frequency: Varies, but typically no more than 4 messages per month. Additional messages may be sent during National Hunt registration periods.
    • Consent: By checking the SMS opt-in box and submitting your phone number, you expressly consent to receive text messages from TFTHC at the number provided.
    • Opt-out: You may cancel the SMS service at any time by replying "STOP," "END," "CANCEL," "UNSUBSCRIBE," or "QUIT" to any message from TFTHC. Upon opting out, you will receive one final confirmation message.
    • Help: Reply "HELP" to any message from TFTHC for assistance. For support via email, contact threeforksclub@gmail.com.
    • Carrier disclaimer: Message and data rates may apply. Carriers are not liable for delayed or undelivered messages.
    • Carrier partners: SMS messaging is delivered through major U.S. carriers including AT&T, Verizon Wireless, T-Mobile, Sprint, US Cellular, and other participating carriers, subject to their terms and conditions.

    3. How We Use Your Information

    We use the information we collect to:

    • Process event registrations and National Hunt entries.
    • Send you newsletters, event updates, and SMS notifications you have opted into.
    • Respond to your inquiries and provide customer support.
    • Maintain records for event participation, liability waivers, and minor consent forms.
    • Improve our website, events, and services.
    • Comply with legal obligations and protect our rights.

    4. Sharing Your Information

    We do not sell, trade, or rent your personal information to third parties. We may share information with:

    • Service providers: Third parties that assist us with SMS delivery, email marketing, payment processing, and event management, bound by confidentiality obligations.
    • Sponsors: Aggregate, non-personal information about event participation may be shared with National Hunt sponsors. Individual personal data is shared only with your consent.
    • Legal compliance: When required by law, court order, or to protect our rights and safety.

    5. Data Retention

    We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Event registration records, including signed liability waivers and minor consent forms, are retained per Oklahoma recordkeeping requirements.

    6. Children's Privacy

    TFTHC actively encourages youth participation in metal detecting. Events such as our kids-only hunts require a parent or legal guardian to complete a consent and liability waiver on behalf of any minor participant. We collect only the minimum information necessary for a minor to participate (name, age, emergency contact, and guardian signature). We do not knowingly collect personal information from children under 13 without verified parental consent in compliance with the Children's Online Privacy Protection Act (COPPA). If you believe a child has provided us information without parental consent, please contact us and we will promptly delete it.

    7. Cookies and Tracking Technologies

    Our website uses cookies and similar technologies to enhance your browsing experience, analyze website traffic, and understand how visitors use our site. You may disable cookies through your browser settings, though some features may not function properly.

    8. Your Rights

    You have the right to:

    • Access, correct, or delete your personal information.
    • Opt out of marketing communications, including SMS and email, at any time.
    • Withdraw consent for data processing where applicable.

    To exercise these rights, contact us at threeforksclub@gmail.com or write to PO Box 753, Wagoner, OK 74477-0753.

    9. Security

    We implement reasonable administrative, technical, and physical safeguards to protect your personal information. However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

    10. Changes to This Policy

    We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. We encourage you to review this page periodically.

    11. Contact Us

    If you have questions about this Privacy Policy, please contact us at threeforksclub@gmail.comor by mail at PO Box 753, Wagoner, OK 74477-0753.